Encrypting via the subject line

When composing a new email start your subject with “Encrypt: (Space) subject name”




Encrypting via message options

Within Outlook select ‘Options in the navigation banner, select the ‘Encrypt’ drop down and select the applicable encryption option.


Set the appropriate encryption type;

  • Encrypt only
  • Do not forward
  • Telford and Wrekin – Confidential
  • Telford and Wrekin – Confidential View Only




Which emails should be encrypted?

  • Any email containing information which could identify a student or member of staff – personally identifiable information (PII)
  • Any email containing safeguarding or SEND information
  • Any email containing HR confidential information
  • Any email containing financially sensitive information
  • If unsure….. ENCRYPT!